Privacy Policy
We are a firm of solicitors who deal with legal matters within the criminal justice, insurance and regulatory sectors. This privacy policy explains how we use any personal information we may collect about you in order to progress the legal matter you are involved in.
This privacy notice covers the following topics:
What information do we collect about you?
How will we use the information we collect?
Information collected as part of Fraudulent Claims Investigations
Marketing
Rights regarding your information
Data Protection Officer
Changes to our privacy notice
How to contact us
What information do we collect about you?
We collect information about you when your insurance company submits a file for a legal matter concerning yourself and/or when you voluntarily submit information in relation to a legal matter. This information can include, but is not exclusive to:
Personal Data - such as your name, address, age etc.
Sensitive Personal Data – such as your racial or ethnic origin, medical records, political opinions, religious beliefs, criminal records etc.
Please be advised that we only collect information that is relevant to the aforementioned legal matter.
How will we use the information we collect?
We collect information about you in order to process and manage the legal matter. The information we use will be pertinent to the legal matter in some capacity. The information we collect can be used in a variety of ways to deal with the legal matter, such as:
Deciding on how the legal matter should be progressed
To prevent fraud
We may be required, from time to time, to send your details to third parties in order to aid the progression of the legal matter and/or ensure your information is handled securely. These third parties can include, but are not exclusive to:
Transcription services
Expert witnesses
Barristers Chambers
Courts
Archiving facilities
We will not share your information with any unauthorised parties, either within or outside of the organisation.
Retention Periods
Per the Limitations Act 1980, legal files are kept for a minimum period of 6 years from the date the legal matter is closed. There are certain circumstances where records concerning legal matters may be kept for longer than 6 years.
If you would like further information regarding this, please contact Damien Morrison using the below listed contact information.
Marketing
We will not use your information for marketing purposes unless you have explicitly given your consent for us to do this. If you no longer wish for your information to be used for the purposes of marketing, please review your rights in the ‘Rights regarding your information’ section.
Rights regarding your information
Under data protection legislation you have the right to:
Request a copy of the information that we hold about you
Request any information we hold about you is corrected if it is incorrect and/or inaccurate.
Request that the processing of your information is restricted
Request that your information is ‘erased’ from our records
Please be advised that there is no charge for an initial request for a copy of the information we hold about you, however subsequent requests will require a £10.00 administration fee to be paid.
If you wish to exercise your above listed rights, please submit a request to M & A Solicitors using the contact information detailed in the ‘How to contact us’ section of this document. We will review each request submitted on a case by case basis and you will be advised on the outcome of your request in writing. We reserve the right to reject your request if necessary.
Data Protection Officer
In order to align with General Data Protection Regulations we have assigned a specialist Data Protection Officer, Damien Morrison, to deal with Data Protection policies, processes and data subject queries. Please contact him at dm@maasolicitors.co.uk.
Changes to our privacy notice
We keep our privacy notice under regular review and this notice was last updated on 5th May 2021.
How to contact us
Should you have any questions regarding our privacy policy or the information we hold about you, you can contact us by:
Telephone: 01904 666888
Email: contact@maasolicitors.co.uk
Mail: Risk & Compliance – Damien Morrison, Senior Partner, M & A Solicitors, 38 Coney Street, York YO1 9ND
Please note:
Any enquiries regarding the legal matter should be directed to you’re the lawyer dealing with your matter, as detailed within your client care letter.